USCIS Form I9
Contrary to popular belief, the USCIS Form I-9 does NOT need to be notarized. In fact, it is illegal for a Notary to place their seal on the document. Most employers call upon and trust Notaries to perform this task because of our experience with verifying proper identification. We are Authorized Employer Agents.
All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. Since the pandemic, many employers have shifted to remote or partially-remote workforces. However, in-person verification of authorizing documents is still required.
When you book your appointment with us, we will meet you at your home, coffee shop, or anywhere that we agree upon and bring the current USCIS Form I-9 with us. Prior to our meeting, we will go over the acceptable documents that you may use as verification of identity and employment status. Neither your employer or it's Authorized Agent may specify what documents you are required to present. You may choose from the USCIS/DHS authorized list of Acceptable Documents.
If you wish to download the USCIS Form I-9 and complete Section 1 prior to our meeting, click the USCIS Form I-9 button below the image. If you choose to do this, you MUST NOT use the Spanish version as our staff does not read/speak Spanish.
E-Verify
Streamlining Employment Verification
As businesses navigate the complexities of hiring in today’s regulatory landscape, ensuring workforce eligibility is more critical than ever. That’s where an Authorized E-Verify Employer Agent comes in. Conroe Mobile Notary is proud to offer this specialized service, helping employers confidently verify their employees’ legal right to work in the United States.
E-Verify, a web-based system provided by the U.S. Department of Homeland Security and the Social Security Administration, allows employers to electronically confirm employment eligibility by cross-referencing Form I-9 data with government records. As an Authorized E-Verify Employer Agent, we take this process off your plate, acting as a trusted third-party partner to manage verifications efficiently and accurately. This service is especially valuable for companies without the resources or expertise to handle E-Verify in-house, as well as those seeking to ensure compliance with federal and state regulations.
By partnering with us, you gain access to a seamless process that integrates with payroll, HR services, and other administrative tasks. We handle everything from enrollment to case management, ensuring timely submissions—within three business days of a new hire’s start date—and maintaining compliance with E-Verify’s strict guidelines. Plus, our expertise reduces the risk of errors, saving you time and potential headaches.
Whether you’re a small business or a growing enterprise, choosing an Authorized E-Verify Employer Agent like Conroe Mobile Notary means peace of mind, a legally compliant workforce, and more time to focus on what matters most—running your business. Contact us today to learn how we can simplify your employment verification process!